An inbox with tens of thousands of messages is not a discipline problem. It is a system problem, and it should be addressed as such.
We start with an audit: actual volumes, recurring senders, types of flows, and the proportion of messages that require action versus those that do not. This audit determines the structure, rather than applying a folder model at random.
We then build a taxonomy of folders and subfolders tailored to your actual business, classify the history, and set up the rules that keep things organized: sorting new messages, handling recurring senders, and periodically cleaning up what no longer has value.
The architecture choice is decisive: the bulk-processing phase is carried out with our tools, but the lasting system is connected to your email service and runs on its own, including overnight. After delivery, you have no subscription to pay and no dependence on our infrastructure.
We prioritize connecting to your existing tools. This list adapts to your environment, not the other way around.
Processing is automated and takes place within your environment. During the audit and classification phase, we access the inbox with the permissions you grant us, under a written contractual framework specifying the scope, duration, and revocation of access. After delivery, the automation runs on its own and we no longer need access to it.
No. Classification moves messages into folders; it does not delete anything without an explicit rule that you have approved. Cleanup rules are documented, limited to the categories you designate, and tested on a sample before being applied to everything.
The approach is the same, but the technical mechanisms differ depending on the email service and what your administrator allows. This is something to verify during scoping.
Describe it to us in a few lines: which process, how many times a week, and how many people it affects. We will reply with an initial assessment of what can be automated and what cannot.
Reply within one business day · Quote after scoping · Confidential discussions